Minutes of a Meeting of Mustang Owners
Clubs
at Conference 2002 in Hamilton
Date:
27 Oct 02
Location: Quality Hotel, Hamilton
Present: Presidents of Auckland, Waikato,
Taranaki, Waikato and Canterbury owners clubs, plus two extra reps from each
club giving a total meting Quorum of 15.
Colin Bates (Waikato) chaired the
meeting. It opened at 8.30 am.
Agenda:
No formal agenda existed but during the meeting the following topics were
discussed:
- Need
for a National Mustang controlling Body (or club).
- Conditions
of Access and hosting of National Convention
- The
new BOP Club
- Funding
and support for the NZMustang.com web site
1. Need for a National Controlling
Body
This subject was discussed at length,
with quite strong opinions expressed in support of
and against the concept. Problems
related to the exclusion of the new BOP club from the 2002 convention had
triggered the debate. Waikato club felt they had been left to make the decision
alone and wanted a set of rules put in place to provide future guidance.
The meeting eventually agreed that an
executive comprising the presidents of the 5 major clubs would constitute a
national decision making body.
The executive would meet formally at
least once at each convention. Meetings or telephone conferences would be held
during the year if issues demanded it.
2. Conditions of Access and Hosting of
National Convention
The meeting discussed hosting and
criteria for future access to conventions. The following was agreed.
(a)
Hosting would continue to be by the 5 main clubs only. This was related
to preserving the 5/10 year rotation, and the need to ensure that only clubs
with substantial member and financial resources were involved, as hosting was a
major commitment.
(b)
Access to convention would be to any individual who was a member of one
of the 5 main clubs, or was a member of an other mustang club
which fulfilled the following criteria:
·
Was a one make Mustang club.
·
Had been registered with Internal Affairs as an
incorporated club for a minimum of 12 months.
·
Had elected officers.
·
Required members to pay an annual membership
fee.
·
Was “active” ie holding regular meetings
and club events.
(c)
If in any year one of the existing 5 main clubs was unable to host
convention when its turn came round, that “gap” would be offered to one of
the newer clubs as a one-off host.
(d)
In the longer term if one of the newer clubs survived the test of time
(10 years was discussed) consideration would be given to including that club in
the normal convention hosting rotation.
(e)
If there were any access disputes, these would be referred to the 5 club
presidential executive for resolution, and a majority decision would be all that
was required to resolve an issue. Such decisions would therefore be national
decisions not local club decisions.
(f)
Until new clubs reached eligibility, their individual members could
access conventions by joining any of the 5 main clubs.
(g)
Members of the newer clubs were encouraged to work with and assist nearby
host clubs when their convention year came round.
3. The new BOP Club
The formation of the new BOP Club was
discussed. Waikato club stated that the decision to exclude them from Convention
had been made some time ago. The issue had been referred to the other 4 clubs
and a split decision resulted, leaving Waikato to make the final judgement. They
decided to exclude BOP because at that time the club was not registered and had
no appreciable track record. Subsequently the BOP moved to become registered and
to hold many successful meetings, and so under the new criteria agreed in
section 2 above they would soon be eligible to attend the 2003 convention as a
club.
The Waikato club wanted it stated on the
record that they had had no problem with the new BOP club or its founder, and
looked forward to working with them in future and sharing events etc.
Strong support for the BOP club was
expressed as a result of the events they had held, their enthusiasm for the
sport, and the professional turnout of the individuals and of the club as a
whole at events.
4. Funding
and support for the NZMustang.com web site
This was briefly discussed, and Wal
Marshall was asked to comment on funding.
Wal advised that the site was run as a
non profit, non commercial operation and was currently running at a loss of
about $200 per year. All funding to date had been proactively donated from the
clubs, and this was gratefully acknowledged. As the site had now grown to around
100 Mb, web hosting fees had also climbed and currently around $500 per year was
required to cover costs. Wal suggested that each club might like to make an
annual voluntary contribution.
With the greater interaction between the
clubs in recent years and more open invitations to attend events, there was
greater need to have a central location to list club events. This not only
enabled members of other clubs to attend where invited, but also would help to
prevent date clashes.
Most of the clubs had now appointed a
web liaison person to either put their events on-line themselves (with a link
from NZMustang) or feed the info to Wal for placing directly on
NZMustang.com.
The meeting adjourned at about 9.30 am.
(These minutes were
written by Wal Marshall from memory, then subsequently checked and approved by
Colin Bates, President Waikato Mustang Owners Club, who chaired the meeting)
